Tendering Procedures and Bid Evaluation

Overview:

Introduction:

Tendering Procedures and Bid Evaluation Program is the systematic process of soliciting bids for a project or service, assessing them based on set criteria, and selecting the best-suited bid for awarding the contract.

Program Objectives:

At the end of the program, the participants will be able to:

• Assess and categorize third-party goods and services by supply risk and expenditure value.

• Analyze procurement strategy options for specific opportunities.

• Strategize and oversee the entire competitive tender process.

• Identify and mitigate procurement risks through thorough assessment and proposal development.

• Develop effective evaluation criteria for assessing bids and tenders, including technical and commercial aspects, and conduct professional negotiations with suppliers to handle outcomes of the competitive bid process.

Targeted Audience:

• Engineering Project Professionals.

• Contract Professionals, Administrators, Analysts, and Engineers.

• Specifiers, Buyers and Purchasing Professionals.

• Procurement Officers.

• Anyone involved in the preparation, evaluation, and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials, or equipment.

Program Outlines:

Unit 1:

Formulating the Contracting Strategy:

• Classifying 3rd Party Spend into Categories.

• Market Approaches.

• Crafting the Contracting Strategy.

• Identifying and Mitigating Contracting Strategy Risks.

• Choosing the Best Contract Type, including.

• Lump-Sum Fixed Price Contracts.

• Unit Rate, Cost Plus, and Day Rate Contracts.

• Time and Materials Contracts.

Unit 2:

Best Practices in Tender Procedures:

• The Tendering Process.

• Seeking Expressions of Interest.

• Pre-qualification Methodologies.

• Basic Accounting and Economics.

• Total Cost of Ownership.

• How to Prepare Internal Cost Estimate.

• What is the role of negotiation?

Unit 3:

Optimizing the Tender Documents:

• Contents of the Tender Package.

• Ensuring a Robust Specification and Scope of Work.

• Defining the Response, You Require from Bidders.

• Essential Clauses in the Draft Terms and Conditions.

• Bid Security, Performance Security in Public Tenders.

• Anticipating and Reducing the Risk of Scope Change.

Unit 4:

Managing the Technical and Commercial Evaluation:

• The Purpose of Bid Evaluation.

• Lowest Price or Best Value for Money.

• Stages of the Evaluation.

• Clarifying Bids to Assist the Evaluation.

• Choosing Evaluation and Award Criteria.

• Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding).

Unit 5:

Managing the Contract Award and Initialization Stage:

• Communicating the Results – Internally and Externally.

• Working with Tender Bonds and Performance Guarantees.

• Dealing with Disputed Contract Awards.

• Operating under Pre-contract Letters of Intent.

• Managing Pre-contract Scope Changes.

• Initiating Contract.