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Project Management
Tendering Procedures and Bid Evaluation
Overview:
Introduction:
Tendering Procedures and Bid Evaluation Program is the systematic process of soliciting bids for a project or service, assessing them based on set criteria, and selecting the best-suited bid for awarding the contract.
Program Objectives:
At the end of the program, the participants will be able to:
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Assess and categorize third-party goods and services by supply risk and expenditure value.
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Analyze procurement strategy options for specific opportunities.
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Strategize and oversee the entire competitive tender process.
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Identify and mitigate procurement risks through thorough assessment and proposal development.
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Develop effective evaluation criteria for assessing bids and tenders, including technical and commercial aspects, and conduct professional negotiations with suppliers to handle outcomes of the competitive bid process.
Targeted Audience:
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Engineering Project Professionals.
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Contract Professionals, Administrators, Analysts, and Engineers.
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Specifiers, Buyers and Purchasing Professionals.
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Procurement Officers.
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Anyone involved in the preparation, evaluation, and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials, or equipment.
Program Outlines:
Unit 1:
Formulating the Contracting Strategy:
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Classifying 3rd Party Spend into Categories.
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Market Approaches.
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Crafting the Contracting Strategy.
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Identifying and Mitigating Contracting Strategy Risks.
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Choosing the Best Contract Type, including.
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Lump-Sum Fixed Price Contracts.
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Unit Rate, Cost Plus, and Day Rate Contracts.
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Time and Materials Contracts.
Unit 2:
Best Practices in Tender Procedures:
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The Tendering Process.
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Seeking Expressions of Interest.
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Pre-qualification Methodologies.
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Basic Accounting and Economics.
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Total Cost of Ownership.
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How to Prepare Internal Cost Estimate.
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What is the role of negotiation?
Unit 3:
Optimizing the Tender Documents:
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Contents of the Tender Package.
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Ensuring a Robust Specification and Scope of Work.
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Defining the Response, You Require from Bidders.
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Essential Clauses in the Draft Terms and Conditions.
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Bid Security, Performance Security in Public Tenders.
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Anticipating and Reducing the Risk of Scope Change.
Unit 4:
Managing the Technical and Commercial Evaluation:
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The Purpose of Bid Evaluation.
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Lowest Price or Best Value for Money.
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Stages of the Evaluation.
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Clarifying Bids to Assist the Evaluation.
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Choosing Evaluation and Award Criteria.
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Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding).
Unit 5:
Managing the Contract Award and Initialization Stage:
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Communicating the Results – Internally and Externally.
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Working with Tender Bonds and Performance Guarantees.
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Dealing with Disputed Contract Awards.
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Operating under Pre-contract Letters of Intent.
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Managing Pre-contract Scope Changes.
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Initiating Contract.