HR Skills for HR Assistants

Overview:

Introduction:

This training program is designed to equip participants with the essential skills and knowledge required to support HR functions effectively. It empowers them to handle various HR tasks with confidence and contribute to the smooth operation of the HR department.

Program Objectives:

By the end of this program, participants will be able to:

• Understand the fundamental HR processes and their importance.

• Develop effective communication and interpersonal skills.

• Assist in recruitment, onboarding, and employee records management.

• Support employee relations and handle basic HR issues.

• Manage HR documentation and compliance with regulations.

Targeted Audience:

• HR Assistants.

• Administrative Assistants.

• Office Support Staff in HR Departments.

• Entry-level HR Professionals.

Program Outline:

Unit 1:

Introduction to HR and its Functions:

• Overview of HR roles and responsibilities.

• Understanding the key HR processes and their significance.

• The importance of confidentiality and ethical behavior in HR.

• Introduction to HR policies and procedures.

• Basic HR terminology and concepts.

Unit 2:

Effective Communication and Interpersonal Skills:

• Techniques for effective communication within the HR team and with employees.

• Developing active listening and empathy skills.

• Handling difficult conversations and resolving conflicts.

• Building professional relationships within the organization.

• The role of non-verbal communication in HR.

Unit 3:

Recruitment and Onboarding Support:

• Assisting with the recruitment process, including job postings and interview scheduling.

• Preparing onboarding materials and organizing new hire orientations.

• Maintaining accurate employee records and documentation.

• Supporting the background check and reference verification process.

• Helping new employees integrate into the company culture.

Unit 4:

Employee Relations and HR Issues:

• Understanding the basics of employee relations and common HR issues.

• Techniques for supporting employee engagement and satisfaction.

• Identifying and addressing minor employee concerns and grievances.

• Assisting in organizing employee events and activities.

• Supporting the implementation of HR initiatives and programs.

Unit 5:

HR Documentation and Compliance:

• Managing employee files and HR documentation.

• Ensuring compliance with labor laws and company policies.

• Assisting with the preparation of HR reports and data entry.

• Supporting audits and reviews of HR processes.

• Maintaining the confidentiality and security of HR records.