Conference on Tendering Procedures and Bid Evaluation

Overview:

Introduction:

This conference delves into the critical aspects of tendering procedures and bid evaluation processes, aiming to equip participants with the necessary knowledge and skills to manage and evaluate tenders effectively. It empowers them to implement best practices in procurement and bidding processes to ensure fairness, transparency, and value for money.

Conference Objectives:

By the end of this conference, participants will be able to:

• Understand the full lifecycle of tendering, from preparation to contract award.

• Develop criteria for fair and transparent bid evaluation.

• Apply techniques to manage competitive bidding and tender negotiations.

• Recognize the legal and ethical principles guiding procurement.

• Assess and mitigate risks in the tendering process.

Targeted Audience:

• Procurement Officers.

• Tendering Managers.

• Contract Administrators.

• Legal Advisors in procurement.

• Project Managers involved in bid evaluation.

Program Outline:

Unit 1:

Introduction to Tendering Procedures:

• Overview of tendering processes.

• Key stages in the tendering lifecycle.

• Types of tenders: open, restricted, and negotiated.

• Legal frameworks governing tendering.

Unit 2:

Bid Evaluation Criteria:

• Developing evaluation criteria for bids.

• Techniques for scoring and weighting bids.

• Ensuring transparency and fairness in evaluation.

• Managing conflicts of interest during evaluation.

• Successful bid evaluations.

Unit 3:

Tendering Ethics and Legal Considerations:

• Understanding procurement laws and regulations.

• Ethical standards in tendering.

• Handling bidder complaints and disputes.

• Avoiding corruption and favoritism in the process.

• Legal consequences of mismanaging tenders.

Unit 4:

Risk Management in Tendering:

• Identifying and mitigating risks in tendering.

• Financial, operational, and legal risks in bid evaluation.

• Strategies for reducing tendering delays.

• Ensuring compliance with contract terms.

• Tools for monitoring and managing tender risks.

Unit 5:

Finalizing Contracts and Post-Award Activities:

• Negotiating contracts after bid evaluation.

• Contract award and notification procedures.

• Managing relationships with successful bidders.

• Monitoring performance and compliance post-award.