Building a Well Structured Company

Overview:

Introduction:

This training program is designed to provide participants with the knowledge and practical skills essential for establishing a well-structured company. It empowers them to effectively implement organizational frameworks, HR policies, and workflows to ensure operational efficiency and business success.

Program Objectives:

By the end of this program, participants will be able to:

• Develop a delegation of authority and organizational structure.

• Implement company and departmental policies and procedures.

• Design and utilize company and departmental manual forms.

• Establish efficient departmental workflows.

Targeted Audience:

• HR Managers.

• Operations Managers.

• Startup Founders.

• Business Analysts.

• Department Heads.

• Organizational Development Professionals.

Program Outline:

Unit 1:

Foundations of Organizational Structure:

• Understanding Organizational Structure: Definition and importance, Key elements of an effective structure, Aligning structure with business goals.

• Building the Delegation of Authority: Principles of delegation, Steps to create a delegation framework, Ensuring accountability and responsibility.

• Designing an Organizational Chart: Visual representation of roles and relationships, Tools and software for creating organizational charts, Examples of organizational chart templates.

• Aligning Roles and Responsibilities: Defining clear roles and job descriptions, Matching skills to roles, Avoiding role overlaps and conflicts.

Unit 2:

Developing Company Policies and Procedures:

• Importance of Company Policies: Role in governance and compliance, Benefits to employees and management.

• Steps to Create Comprehensive Policies: Identifying policy needs, Drafting clear and concise policy documents, Review and approval process.

• Legal Considerations in Policy Formulation: Ensuring compliance with labor laws, Incorporating industry standards and best practices.

• Communicating Policies to Employees: Effective methods of policy dissemination, Training and onboarding programs, Ensuring understanding and adherence.

• Monitoring and Updating Policies: Regular policy reviews, Responding to changes in the legal and business environment, Incorporating employee feedback.

Unit 3:

Developing Departmental Policies and Procedures:

• Differences Between Company and Departmental Policies: Scope and specificity, Tailoring policies to department needs.

• Creating Department-Specific Procedures: Identifying key departmental processes, Documenting procedures step-by-step, Ensuring consistency with company policies.

• Training Staff on Departmental Procedures: Developing training programs and materials, Conducting workshops and seminars, Monitoring and assessing training effectiveness.

• Evaluating the Effectiveness of Departmental Policies: Setting performance metrics, Regular audits and reviews, Continuous improvement processes.

• Case Studies on Departmental Policy Implementation: Success stories and best practices, Challenges and solutions.

Unit 4:

Designing Manual Forms for HR and Departments:

• Importance of Manual Forms in HR and Operations: Role in standardizing processes, Ensuring documentation and compliance.

• Creating Standardized Company Manual Forms: Identifying common form types, Designing templates for consistency, Ensuring legal and regulatory compliance.

• Developing Departmental Manual Forms: Tailoring forms to departmental needs, Examples of effective departmental forms, Best practices in form design.

• Digital vs. Paper-Based Forms: Advantages and disadvantages of each, Transitioning to digital forms, Tools and software for form management.

• Best Practices for Form Management: Storage and retrieval systems, Regular review and updates, Ensuring data security and privacy.

Unit 5:

Streamlining Departmental Workflows:

• Mapping Out Departmental Workflows: Identifying key processes and steps, Visualizing workflows with diagrams,Tools for workflow mapping.

• Identifying Bottlenecks and Inefficiencies: Analyzing workflow data, Common sources of inefficiencies, Techniques for identifying issues.

• Implementing Workflow Improvements: Process reengineering strategies, Lean and Six Sigma methodologies, and Practical examples of workflow improvements.

• Leveraging Technology for Workflow Automation: Automation tools and software, Integrating automation with existing systems, Benefits and challenges of automation.

• Monitoring and Optimizing Workflows: Setting performance metrics, Continuous monitoring techniques, Feedback loops for continuous improvement.